Internal and Public Portal Development for a Transmission System Operator
Custom CMS Implementation to Optimize Operations and Enhance Public Engagement
HOPS, an independent transmission system operator, faced challenges in effectively managing day-to-day operations and public interactions. They required a comprehensive solution to optimize workflows, transition from outdated platforms, and ensure security and high availability for both internal and public-facing applications. Mono addressed these challenges by developing a custom content management system (CMS) for an internal portal and a public website, leading to improved operational efficiency and streamlined communication.
Industry
Energy and Utilities
Company overview
Croatian Transmission System Operator (HOPS) is responsible for the operation, maintenance, and development of Croatia's electricity transmission network to ensure secure, cost-effective, and environmentally sustainable energy supply.
The Challenge
HOPS faced several operational challenges that required a tailored, comprehensive solution. Key areas of improvement included:
1. Optimizing Internal Workflows
HOPS needed a streamlined approach to improve coordination and efficiency across multiple departments, reducing bottlenecks and enabling smoother daily operations.
2. Transitioning to Modern Technologies
Outdated platforms hindered productivity and scalability. A migration to modern, robust technologies was essential to meet current and future demands.
3. Ensuring Security and High Availability
Both internal tools and public-facing applications required enhanced security measures and reliable uptime to build trust and maintain operational stability.
4. Efficient Management of Key Processes
HOPS needed tools to better manage inventory, procurement, and projects, ensuring all resources and workflows were tracked and optimized in real time.
The Solution
Mono developed two interconnected systems: Internal Portal and Public Website. The implementation resulted in enhanced security through the separation of public and private servers, high availability ensured through load balancing and failover management, and data integrity maintained through a clustered PostgreSQL architecture.
Internal Portal
Custom CMS features
Implemented standard CMS modules for membership, content pages, and navigation based on the Baasic engine.
Inventory management
A mobile application for tracking inventory using QR codes, transitioning from manual to digital tracking.
eOrder module
For entering and approving all order requests and public procurement requests.
Project management
A system for tracking documentation and milestones for specific projects.
Forms application
Digitized paper forms for periodic tracking of devices in transformer stations, optimized for tablet use.
Electronic equipment tracking
Automated solution for assigning and tracking electronic equipment and printer consumables, moving away from Excel-based tracking.
Bank guarantees and IOUs register
Centralized management of all guarantees and IOUs with automated notifications and reporting.
Warehouse management
A mobile application for managing tools and materials needed by field teams.
Public Website
CMS development
Created a CMS for the public website featuring navigation, content pages, and multilingual support.
Job application
For managing job listings and applications.
Public procurement
To handle various procurement processes.
Blog post
For managing blog content.
Jumbo emails
A module for securely sending and receiving protected documents.
Results and Outcomes
The implementation of the internal and public portals transformed HOPS' operations, delivering notable improvements in efficiency, user satisfaction, and security. Workflows and data management became more streamlined, significantly enhancing overall operational performance. With robust security measures in place, the portals ensured compliance with data protection regulations, safeguarding sensitive information and reinforcing system integrity.
Automation of key processes, such as inventory management and procurement, reduced the manual workload for staff, allowing them to focus on higher-value tasks. Additionally, faster processing times and improved communication channels contributed to a more satisfying user experience for both internal teams and the public.
Operational efficiency
Significant improvements in workflows and data management.
User satisfaction
Enhanced experience due to faster processing times and better communication channels.
Reduced manual workload
Automation of various processes, including inventory management and procurement requests.
Increased security
Enhanced compliance with data protection regulations, ensuring the integrity of sensitive information.
Conclusion and Future Plans
HOPS now benefits from a modernized IT infrastructure that supports their mission of efficient electricity transmission and management. As a next step, the ongoing integration of AI technology aims to strengthen content protection on the public website, providing an additional layer of security and control over sensitive information. This continued focus on innovation positions the organization to meet evolving demands and drive further operational improvements.
If your organization is facing challenges in modernizing IT infrastructure or optimizing workflows, contact Mono Software to explore tailored solutions that can drive efficiency and innovation.
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